Agricultural Society Annual Report Forms

Directors List – List all the elected directors who will be representing your agricultural society for the 2009 year. Remember, you must have at least 12 directors and you need to keep this list current during the year. If one of your directors resigns or moves we must be notified immediately.

Year-End Financial Statement, minimum review engagement report prepared by a certified general accountant, certified management accountant or chartered accountant. An audit report is also acceptable. The accountant and two directors must sign the financial statement. The financial statement must also have been accepted by the membership at your AGM.

The financial statement must be prepared a certain way so please take the “Notes to Accountant” sheet to your accountant.

Activities Report – As part of the Agricultural Societies Act of Alberta you must hold a minimum of one agricultural event per year. Please list this event and include all other activities your agricultural society engaged in last year.

Annual Meeting Minutes – Please include a copy of your annual meeting minutes.

Membership Sign–In Sheet – Please submit a copy of the sign-in sheet. The Agricultural Societies Act of Alberta states the quorum for your AGM must be a minimum of 10 members or more if your bylaws so state.

Grant Form – The grant form is “optional” for agricultural societies. Grant funds will be allocated to agricultural societies that meet the January 15th deadline. The grant is calculated from the information you provide on the application form and your financial statements. This form must be signed by two officers to be eligible. Review the guidelines carefully to determine which expenses are eligible to include in your application.

A checklist for submission has been included. Please use this to make sure all information has been included in your year-end submission. Keep a copy of your submission and mail or courier your year-end information to us. Because we require original signatures on documents, faxing your information to us is not adequate.

Questions?
Please call the Agricultural Societies Program at:
Shauna Johnston- Toll free 310-0000 and then 780-427-4221
Arlene Dion - Toll free 310-0000 and then 780-422-4412

Return your package to:
Agricultural Societies Program
Rural Programs Branch
Alberta Agriculture and Rural Development
201, 7000 – 113 Street
Edmonton, AB T6H 5T6

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