Agricultural Society Annual Report Forms

Directors List - List all the elected directors who will be representing your agricultural society for the 2010 year. Remember, you must have at least 12 directors and you need to keep this list current during the year. If one of your directors resigns or moves we must be notified immediately. Please use only the form provided.

Year-end Financial Statement - Minimum review engagement report prepared by a certified general accountant, certified management accountant or chartered accountant. An audit report is also acceptable. The accountant and two directors must sign the financial statement. The financial statement must also have been accepted by the membership at your AGM. The financial statement must be prepared a certain way so please take the enclosed "Notes to Accountant" sheet to your accountant.

Activities Report - As part of the Agricultural Societies Act of Alberta you must hold a minimum of one agricultural event per year. Please list this event and include all other activities your agricultural society engaged in last year. Please use the form provided.

Annual Meeting Minutes - Please include a copy of your annual meeting minutes. Information to assist you in preparing for your annual general meeting is enclosed.

Membership Sign-In Sheet - Please submit a copy of this sign-in sheet. The Agricultural Societies Act of Alberta states the quorum for your AGM must be a minimum of 10 members, more if your bylaws so state.

Grant Form - This form is "optional" for agricultural societies. Grant funds will be allocated to agricultural societies that meet the January 15th deadline. The grant is calculated from the information you provide on the application form and your financial statements. This form must be signed by two officers to be eligible. Review the guidelines carefully to determine which expenses are eligible to include in your application. Please use the form provided.

Business Plan - Please provide an updated business plan for 2009-2012. A sample format is provided.

Report on Performance Measures for 2008-2009

• For each goal included in your 2009 business plan please restate the performance measures targeted for that year and provide the results to date and your comments on the results.

• Please provide your comments on the significant differences between your actual revenues and expenses and those budgeted in your 2009 business plan.

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