| Members and guests present | Minutes of the last annual meeting | Report on the BDC executive meetings | Report from the Animal Feed and Agronomy Technical Committee | Food, Malt, and Industrial Technical Committee Report | Malt Quality Competition | Secretary's report | New business | Election of officers
The tenth annual meeting of the Barley Development Council was held on June 19th, 2003 at the Black Knight Inn in Red Deer, Alberta in conjunction with the 3rd Canadian Barley Symposium. Chairman, Jim Downey, called the meeting to order at 8:10 am.
Members and Guests Present
There was a motion made by Michael Brophy to accept the registration list for the 3rd Canadian Barley Symposium as the list of guests for the 10th annual meeting of the Council. Brian Rossnagel seconded the motion. Carried.
Bill Chapman moved that the agenda be accepted as revised. Erin Armstrong seconded it. Carried.
Minutes of the Last Annual Meeting
Jim Helm gave a summary of the last annual meeting of the BDC that was held in Fargo, ND (September 2002) in conjunction with the North American Barley Researchers Workshop. There were not enough members present at the meeting to have a quorum. Brian Rossnagel moved that the minutes of the 9th annual meeting of the Barley Development Council be accepted at the 10th annual meeting due to the lack of a quorum at the past annual meeting; therefore ratifying the motions of the 9th annual meeting. Mario Therrien seconded it. Carried. The minutes of the 9th annual meeting are posted on the BDC website.
Report on the BDC Executive Meetings
Jim Helm gave the executive report to the Council. The BDC executive met several times over the year via conference calls and at a meeting during the PRRCG meetings. The executive was busy this year organizing the 3rd Canadian Barley Symposium and setting up the BDC to be registered as a non-profit society (there will be more on this later in the meeting). He also noted that there were empty seats on the executive committee to be filled.
Report from the Animal Feed and Agronomy Technical Committee
Jim Helm also gave the report for the animal feed committee. This year the committee had been involved in the organization of the 3rd Canadian Barley Symposium and they have released a new list of priorities for feed barley. The animal feed committee has agreed to continue their work through email correspondence and conference calls; this seemed to work best for the committee due to the diverse membership.
He announced that the chair of the committee, Tom Scott, had accepted a position in Australia and was leaving on July 12th. He has resigned as chair of this committee. Ruurd Zijlstra has graciously volunteered to become the new chair of the committee. Jim Helm has sent out a letter from the Council thanking Tom for his leadership and hard work with the committee. Jim also has Tom’s email and address if anyone is interested in contacting him.
Food, Malt, and Industrial Technical Committee Report
The report for the Food, Malt and Industrial Technical committee was given by Michael Brophy who has been the acting Chair for this technical committee for the past 2 years. The committee’s main course of work was updating the list of priorities and helping with the organization of the Canadian Barley symposium.
Michael stressed that the research priorities are being used extensively throughout industry. WGRF is using the list for appointing check-off funds. The priorities are currently being published in the bi-annual report of the BDC and posted on the BDC website.
One of the gaps that the committee is currently looking at is the Industrial Uses of barley. They will be working on the list of priorities in this area and it can be updated and included in the next BDC report.
Michael Brophy also announced that the committee held a meeting in May and elected a new Chair for the committee. Andrea Lowther-Hilderman was appointed as the new Chair for the committee and Nicola Stevens was appointed as secretary.
Mario Therrien made a motion to accept the subcommittee reports and the appointment of the new chairs and secretary to be: Ruurd Zilstra as Chair of the Animal Feed and Agronomy technical committee; Andrea Lowther-Hilderman as Chair and Nicola Stevens as the Secretary of the Food, Malt and Industrial Uses technical committee. Blaine Reckseidler seconded the motion. Carried.
Malt Quality Competition
Erin Armstrong reported on last year’s Malting Barley Quality Competition. The 2002 Malting Barley Competition had only received 50 samples by the competition deadline compared to 300 the year before. They extended the deadline due to the late harvest, and ended up collecting 100 samples by the new deadline. Due to the extended deadline, district winners were not able to attend Agribition. They did select 6 provincial winners and they were taken to Montreal where they toured a malt house, brewery and the port.
Last year the committee was very good at raising sponsorship. Due to the strong support of sponsors and the lack of district winners, the competition had a $13,000 surplus. It is being managed by CIGI for the BDC.
This year’s competition is already well underway and several sponsors are already in place. They also want to reinstate the district winners program and CIGI has volunteered to oversee it.
Jim Downey thanked Erin and the Malting Barley Quality Competition committee for another successful competition and for all their hard work.
Michael Brophy made a motion to accept the Malt Quality competition report from Erin. Rob McCaig seconded it. Carried.
Secretary’s Report
Jim Helm gave the secretary’s report for the Council. The Executive and the Council have spent the last 2 years discussing where the direction of the council and its’ mandate. There have been quite a few changes in recent years with accepting the host position for the Canadian Barley Symposium and changes in the BDC report. Currently the BDC report is only published every other year, alternating with the Canadian Barley Symposium. The format and procedures are the same as previous years.
The next Canadian Barley Symposium is to be held in 2005. Jim Helm and his group at AAFRD, Field Crop Development Centre, have also offered to host the North American Barley Researcher Workshop in 2005. Jim proposed that the two conferences be held together. There was a motion by Brian Rossnagel to combine the symposia and host them together in 2005. Erin Armstrong seconded it. Carried.
At the last BDC Council meeting, there was discussion about registering the BDC as a non-profit society to enable the BDC to manage money and a bank account. Since the council has had no money in the past, it has relied on the generous help of CIGI to manage the Malting Barley Competition carryover, and the ABC to manage the Canadian Barley Symposium funds. The other operating costs of the BDC have come out of the AAFRD budget. Jim checked out different options for the BDC with the help of Erin Armstrong (BMBRI), Jim Downey (SeCan) and Alberta Barley Commission. Jim also talked to lawyers from the attorney generals office.
Ten years ago Clif Foster wrote up the set of bylaws for the BDC. Jim has amended these bylaws to use if the BDC becomes a society. Jim suggested that the steps the Council needed were to 1) make a motion to incorporate as a society, 2) accept the bylaws after the executive reviews and amends them and 3) fill out the papers for incorporation. The Council needs a system that is simple to maintain and to manage carryover funds.
There was a brief discussion among the group regarding incorporation and the setup of a treasurer/secretary. There was also discussion regarding setting membership fees to offset the publication costs, etc that are usually provided by AAFRD. It was suggested that the BDC could use 2-3% of the money that comes in for operation costs. It was agreed that the membership fee issue would be further discussed next year at the meeting, but for now it will remain the same.
Mario Therrien moved that the Barley Development Council apply to be registered as a non-profit society in order to facilitate the promotion of the barley industry in Canada and the handling of monies by the Council. Erin Armstrong seconded the motion and the motion was unanimously passed.
Brian Rossnagel moved that the Executive committee would amend the bylaws and finalize the incorporation process. Mario Therrien seconded it. Carried.
The executive committee will now finalize the registration of the BDC as a non-profit society.
New Business
Nina Frid, manager of rail complaints for the Canadian Transportation Agency (CTA) gave a brief presentation on the agency. The CTA was created on July 1, 1996 as an independent, quasi-judicial, administrative tribunal. It makes decisions on matters affecting Canadian transportation in air, rail and marine sectors.
Nina concentrated her presentation on rail transportation and the Canada transport act. She also outlined dispute resolutions, and the mediation process in disputes. For more information, their web site is at http://www.cta-otc.gc.ca.
Election of Officers for the Next Year
It was agreed that Jim Downey should stay as Chair for the next year. Michael Edney is still on leave, and he will remain as Vice-Chair. Erin Armstrong accepted the nomination to the executive committee. Brian Otto agreed that he would sit on the executive committee as a producer representative and Ruurd Zijlstra also agreed to sit on the executive committee representing the livestock and feed industry.
Michael Brophy moved that the BDC officers for the 2003/2004 year be as follows: Chair Jim Downey; Vice-Chair Michael Edney and Managing Secretary/ Treasurer Jim Helm. The Executive committee: Andrea Lowther-Hilderman, Mario Therrien, Erin Armstrong, Ruurd Zijlstra and Brian Otto. Brian Rossnagel seconded it. Carried.
It was suggested that the next annual meeting be held in Saskatchewan. Brian Rossnagel moved that the 11th annual meeting of the BDC be held in Saskatoon upon the call of the executive. Mario Therrien seconded it . Carried.
The 10th annual meeting of the BDC was adjourned at 9:30am. |